Health, Nutrition and WASH Program Manager, Save the Children Vacancy Announcement, September 5 2023
Organization: Save the Children
Position: Health, Nutrition and WASH Program Manager
Location: Woldiya FO, Amhara
Employment: Full time
Deadline: Sep 15, 2023
Level 3 – the responsibilities of the post requires the post holder to have regular contact with or access to children or young people.
ROLE PURPOSE: The incumbent of this position represents Save the Children’s values and principles in interactions with staff and external audiences. These values and principles include a commitment to the mission of Save the Children team orientation, quality management, and leadership development and introducing systems and procedures to strengthen staff motivation and productivity. Health, Nutrition, and WASH Program Manager is responsible for the operational management, which includes results-based monitoring, evaluation, and quality assurance, of all health, nutrition, and WASH programs under the dual mandate. The Programme Manager is responsible for budget management of all awards for which he/she is the designated budget holder. The Programme Manager is also responsible for the management, which includes development through capacity building and support, of partners working on the programs under his/her supervision. The Health Program Manager will also serve as the technical person in the three thematic areas at the field office location, providing technical guidance and capacity-building support to field staff as necessary, including supporting the mainstreaming of cross-cutting issues in the projects under supervision and as relevant. S/he will be responsible to document implementation lessons, best practices and innovations so as to inform new business development. S/he will also support the development of concept notes and proposals in the thematic area as required.
SCOPE OF ROLE:
Reports to: Head of Filed Office
Dimensions: Save the Children works in 9 regions in Ethiopia with a current staff of approximately 1,600 and current expenditure of approximately $100 million each year.
Staff directly reporting to this post: Health & Nutrition Coordinators and WASH Coordinator’s
KEY AREAS OF ACCOUNTABILITY:
I. Programme management/Technical support
- Ensure that technical quality and standards are considered during health, nutrition, and WASH projects implementation
- Ensure that WASH/Health facility construction interventions are completed in line with project proposals, within a specified time, specifications, and bills of quantity(BOQs)
- Responsible for the development of the work plan, recruitment plan, procurement plan, and phased budgets for your project.
- Works closely with the Support Services – HR/Finance/supply chain to provide them with advanced plans so that they can efficiently carry out their job.
- In Monthly meetings with the FOM, provides up-to-date information on the progress of the projects and flags any concerns in a timely manner.
- Manage all activities, resources, and assets for projects under his/her supervision
- Identify critical issues that may hamper quality project implementation and take the necessary actions /communicate with supervisors as necessary
- Prepare periodic reports on the implementation of project activities as per the requirements of SCI, regional BOF, RHB and BWAE, and specific project donors
- Ensure that strategies for phasing out are taken care of during implementation, and project closeouts are properly planned and executed
- Facilitate and ensure the involvement of children as primary stakeholders in all projects work
- Closely work with the PDQI Health, nutrition, and WASH team to assure implementation quality; mainstream/integrate cross-cutting issues in projects under supervision and monitor them as relevant.
- Support business development opportunities in health, nutrition, and WASH sectors by providing costs for activities, providing inputs for design, and drafting proposal pieces as requested. Ensure lessons learned from projects under supervision are fed into new business development opportunities.
- Serve as the key technical expert in Health, Nutrition, and WASH in the geographic location and contribute to knowledge sharing as well as capacity building of other staff as relevant.
- In consultation and coordination with the Communications and Campaigns team, develop /support the development of Health, Nutrition and WASH-related communication materials and briefs as necessary
- Support the FOM in the drafting of an MOU with the relevant regional partners, follows up on the review and revision processes, as well as finalize and sign.
- Support activities to improve organizational readiness with regard to responding to health, nutrition, and WASH emergencies in line with the national annual Humanitarian Prepares Plan, global SCI humanitarian goals, and benchmarks
- Be familiar with, adhere to, and implement the procedures and processes detailed in the Rules and Principles for humanitarian response
- As needed, mount appropriate and timely responses to health, nutrition, and WASH emergencies, consistent with established benchmarks, plans, and organizational policies
- In collaboration with the health, nutrition, and WASH project team, ensure the timely preparation and implementation of the phase-out strategy
- Liaises with the relevant sector offices at the location as it relates to the projects under supervision; represents the Health, Nutrition, and WASH sectors within the location as necessary and upon delegation
- · Led project activities and budget revisions, prepare justification for the request of amendments in keeping with donor regulations and procedures, closely working with the relevant award team to ensure timely action
II. Program Staff Management ( Human Resource Management)
- Guide and direct program staff both at Field/ office level and field/duty station level.
- ·Support in recruitment and orientation of project field staff as needed
- Manage the project field staff, ensuring that they understand their tasks and expectations and are able to perform their tasks
- Identify knowledge and skill gaps in staff and organize training/mentoring as necessary
- Ensure a positive working environment and good team dynamics (solve potential conflicts and create good team spirit)
- ·Conduct face-to-face development to performance assessments on a quarterly basis, motivate and promote staff based on continuous assessment results.
III. Budget management
- Conduct Budget planning, cash forecast and prepare budget phasing for each project based on approved Detailed Implementation Plans (DIPs)
- Manage budgets, including phasing of budgets as per work plans, monthly review budget versus accomplishment (BVA) reports, identification of under/overspending and required actions to address same
- Ensure effective and efficient utilization of projects budget and other resources for intended purpose; follow up on budget utilization and project expenditure as needed.
- Work in coordination with the field office’s finance team to ensure stewardship of resources and appropriate budget management of projects.
- Ensure that partners finance planning and reports are in line with the project agreement and requirements from donors and governments; support partners as necessary to ensure proper financial management, utilization and reporting.
- Prepares timely donor reports, including review and verification of both narrative and financial reports from partner implemented projects and confirmation of accuracy and consistency between narrative and financial reports.
- Delivers reports to the thematic leads for quality assurance before handing in the reports to the Awards Team for delivery to the donors.
- Facilitates communication and interaction between partners and the SCI Award Compliance and Reporting Coordinator; facilitates budget transfer to partners
- ·Closely work with the Awards Team to efficiently monitor and track burn rates, reporting and financial compliance issues
IV. Monitoring, evaluation and quality assurance
- Undertake situation analysis of health, nutrition and WASH issues in the location and establish baseline data for impact monitoring, as well as for use in for new business developments
- In coordination with and support from relevant MEAL staff, design results based monitoring and evaluation process for projects under supervision
- Plan and conduct regular field visits and review meetings with government officials to monitor the implementation of health, nutrition and WASH interventions
- Document implementation lessons, best practices and innovations for projects under supervision; and ensure that such information is fed into new business development.
- Facilitate mid-term, terminal and other review and evaluation of projects through participatory process
- In coordination with MEAL staff, lead and coordinate the development of TORs and management of tasks, including rapid assessments, formal surveys, evaluations, and documentations, for projects under supervision as required.
- Facilitates visits for donors, members and others as necessary.
V. Partner management
- In coordination and collaboration with the partners team, ensure that proper assessment of financial, procurement, and other relevant operations system are conducted for each partner and issues are identified (for subsequent capacity building and monitoring)
- Closely work with partner organizations in the course of project planning and implementation
- Conduct regular monitoring visits, support partners at the project sites and prepare reports for documentation and follow-up actions.
- Closely work with partners in the preparation of periodic and project completion reports
- Support partners in preparing annual and quarterly project budgets and making budget revisions.
- In consultation with the Partnership Team, assess the capacity of partner organizations and develop capacity building plans to address the gaps; support the implementation of the plan and monitor and document changes.
- Ensure that all relevant partnership documents are centrally maintained both in hard and electronic copies.
- Representing Save the Children at coordination and cluster meetings, and with local government, donors, UN and other NGOs.
- Work in close cooperation with regional, zonal, and Woredas, Health, and water, energy & mines offices in relation to the health, Nutrition and WASH activities.
SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
- Widely shares their personal vision for Save the Children, engages and motivates others.
- Future orientated, thinks strategically.
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
- Values diversity sees it as a source of competitive strength.
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions.
- Willing to take disciplined risks.
- Honest, encourages openness and transparency.
QUALIFICATIONS AND EXPERIENCE
- MSc degree and 7 years and BSc degree and 9 years in public health, Project management ,Water Engineering or equivalent
- Recommended a minimum of 5 years’ experience in a corporate or NGO environment managing health, nutrition and WASH projects,
- knowledge and understanding of the Ethiopian health , nutrition and WASH policy and strategies, as well as
- Experience working with the partners at national or sub-national levels
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Strong results orientation, with the ability to challenge existing mindsets
- Experience of working successfully with senior managers in other parts of own organization or partner organizations to deliver major change
- Experience of successfully implementing changes to processes to improve and monitor quality standards and impact achieved
- Experience of managing and shaping programmes to deliver greater efficiency and effectiveness, and of strengthening implementation of financial control processes
- Solid budget management skills and knowledge of key donor regulations
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
- Ability to present complex information in a succinct and compelling manner
- Fluency in English and Amharic languages required
- Commitment to Save the Children values
How to Apply
Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations.
Use the below link to apply:
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