Senior Program Manager – CARE Ethiopia Vacancy Announcement

Job Responsibility #1 Program Development and Implementation (25%)

• Support program Coordinator and program managers in the identification of new business opportunities reflecting CARE Ethiopia HER Strategy, and that all thematic areas are adequately resourced.
• Coordinate with internal processes, from Go/No-Go until the signing of donor contract/agreement, for all new funding opportunities.
• Lead and coordinate HER programs portfolio and finalization to ensure quality and on-time implementation.
• Coordinate and liaise with CARE Ethiopia Business development about new opportunities and more specifically work with agreed contacts on new proposal opportunities
• Ensure HER programs are implemented in line with CARE’s strategic direction for HER portfolio.
• Ensure that new projects accurately budget and fulfill for core HER unit requirements.
• Ensure that new projects & integrates up to date technical standards & guidance for each sector  .
• In collaboration with HER program coordinator, lead and communicate with all donors for budget realignment.

Job Responsibility #2: Networking and Representation and program standards (15%)

• In collaboration with the program coordinator, liaise with all stakeholders and regularly represent CARE Ethiopia in technical forums, and workshops at national level for purposes of influencing and advocating policies in favor of poor and marginalized communities.
• In collaboration with program coordinator promote networking with other stakeholders working with similar impact groups to explore new partnerships.
• In collaboration with CARE’s PQL unit take the lead in setting quality standards and ensuring quality control mechanism are in place in close consultation with the LDM function.
• In coordination with the LDM staffs and the program managers, ensure regular monitoring of project activities is being conducted
• In collaboration with HER program coordinator, ensure documentation and dissemination of learning and integration into new proposals.
• Support documentation of best practice and thought leadership in HER sector.
• Ensure the development of realistic and strategically focused detailed implementation plans (DIP) per project which encompass existing commitments to donors and government and are subsequently supported by individual operation plans of the field office team.
• Lead the provision and support to grant start-up and any required training for partner and other stakeholders.
• Provide support to closeout process for assigned projects.
• Monitor the timely and appropriate support (technical, administrative and financial) by the respective departments and sections for quality program implementation.
• In collaboration with HER program coordinator, ensure that reports are prepared and submitted to concerned parties, donors, counterparts and CARE members on time and in a professional quality manner.
• Ensure compliance with specific Donor’s and CARE’s policies and procedures.
• Ensure capacities of FO staff strengthened to mainstream and adopt organizational core values, policies, procedures and program approaches (e.g.SAA, GED, CI program standards and principles) are clearly understood and adhered to in the daily functioning of the field offices and that information to monitor program progress and organizational performance, including periodic audits, is collected and used for organizational learning, decision-making and reporting, and for promoting innovations
• Ensure program materials are regularly shared with PQL team for fundraising purposes and external communications.
• Ensure protection and gender issues are mainstreamed in new proposals in coordination with the HPMs and the HOM, work with FOs to ensure FO program initiatives progressively include communities and local organizations in participatory planning and implementation of development projects.

Job Responsibility #3: People Management (15%)

• Provide proper supervision and management for all direct reports and lead the establishment and functioning of a strong, effective, and coordinated Program team.
• Ensure the proper implementation of CARE’s performance management system for direct reports, including job description and APO development, regular feedback, mid-term reviews and annual performance appraisals.
• Directly liaise with grant and sub grant team
• Proactively address performance issues through regular, constructive & honest feedback and coaching.
• In collaboration with HER program coordinator, identify necessary staff development, career development and succession planning strategies for direct reports.
• Oversee the recruitment and orientation of new program staff.
• In collaboration with HER coordinator facilitate conflict resolution mechanisms and ensure that grievance and whistle-blowing mechanisms are functional and fairly administered as per CARE policy.
• In collaboration with the program coordinator, the incumbent will  manage field office based senior project managers or project managers.

Job Responsibility #4:  Operational guidance and Financial Management (30%)

• Establish robust operational systems and processes so that program/Project Managers can properly implement their projects in a timely fashion and to ensure compliance with all donor rules and regulations.
• Closely coordinate with the Procurement, logistics, HR and Administration team to cost-effectiveness, and timely receipt/disbursement of materials and equipment to HER program.
• Engage in business development and lead the development of budgets as part of the financial proposal development.
• Ensure budget utilization and establish systems to improve financial management and utilization of unit budgets per plans and commitments made to donors and government, and that appropriate revisions and adjustments are made as required.
• Work closely with CARE’S financial analysis and reporting manager on HER budget pipeline analysis to ensure real time budget monitoring.
• Support HRMs and the program managers in efforts to ensure field level expenses are managed efficiently and recorded in a timely manner
• Oversight monitoring and accountability for the timely implementation of audit recommendations and other field visits suggestions by CARE and non-CARE experts.

Job Responsibility No. 5: Learning, documentation and dissemination  (10%)

• Establish and maintain formal and informal communication mechanisms with government, local partners, donors and other stakeholders,
• Monitor developments in the HER sector at large and in CARE Ethiopia’s key sectors of competence and share accordingly with the wider team.
• Participate in the documentation and dissemination of lessons learned and best practice.
• In collaboration with the program coordinator, the incumbent will monitor and support local partners and identify and act capacity development needs.

Job Responsibility #6:  Other (5%)

•  Perform other duties as assigned

III. GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming