Woreda Team Leader – Concern Worldwide Vacancy Announcement

Contract Details: DefiniteJob Purpose:

• The purpose of the position is to support local partners project activities to be implemented in Dolo Ado And Dolo bay Woreda. The support include planning, implementation, monitoring and evaluation and reporting in line with professional principles, Concern worldwide Ethiopia’s rules and regulations. The job holder is responsible to ensure well-organized and efficient utilization of the organization resources (human, financial and logistics) meeting the projects and organizational goal and objectives. He/she is responsible for representing Concern in Woreda level partners’ coordination platforms at zonal level coordination forums and maintain good relationship with diverse stakeholders. The Woreda team leader is expected to ensure good working environment to staff and partners in his or her workplace undertaking participatory, transparent and accountable leadership and support. The Woreda team leader is also responsible to liaise with Head office and Area coordination on technical and people management.

Main duties & Responsibilities:

Project Management:

• In consultation with local partners Coordinate planning, implementation, monitoring and evaluation of the project activities operated in the respective Woreda,
• Identify and/or pursue networking opportunities with INGOs, Local NGOs and other stakeholders, including Zonal and Woreda local Government offices.
• Provide ongoing technical support and formal/informal training to Woreda level project managers, and local partner’s staff in the areas of project cycle management.

• Provide technical support and advice to teams and ensure quality implementation  of the project activities,
• Coordinate regular data collection, compiling and reporting with closely working with the woreda team, and program and MEAL team in
• Conduct continuous  supportive field visits with local partners and support local partners to develop actionable plan based on the findings;

Monitoring, reporting and learning

• Support  local partners in developing annual, monthly project  work plans and ensure their implementation according to the approved donor proposal
• Support local partners to prepare and submit timely and high quality written reports for Concern, external stakeholders and donors. This will include weekly ,monthly, Quarterly, Bi annual and annual reports
• Document and share feedbacks from external meetings, reviews, to the Supervisor.
• Built and maintain database of all relevant information’s projects data in the assigned Woreda.

• Work with local partners and Concern’s MEAL officers to analyse data and produce report on monthly basis.
• Coordinate the Woreda team to capture and document success stories and case studies across the projects for wider sharing,

Coordination & Liaison

• Represent Concern in different coordination forums in the Woreda in relevant maters,
• Closely and actively works with local partner and other agencies to promote and facilitate good working relationships, collaboration and clear communication.
• Attend external meetings to represent Concern and provide information on the  project as required,

Human Resources and Financial Management

• Adhere to the organizational values, policies and procedures (including human resources, finance and logistics),
• Provide guidance to staff on any new program initiatives and assist them in the roll-out of new initiatives or corrective actions,
• Directly manage officers  in the respective Woreda,
• Set performance objectives for direct reports using the Concern PDR system and carry out performance development reviews.

• Identify ways of increasing individual staff effectiveness and providing
• feedback on performance.
• Support staff development, including partners, through need based coaching and mentoring in order to build their capacity to perform their assigned roles and responsibilities,

• Address any HR issues in a timely and appropriate manner,
• Ensure good collaboration and teamwork sprit across Concern’s team between Concern and local partner.

• In coordination with Somali Area office logistics, administration and finance team to ensure proper financial and administrative management in the area office (proper management of resources and record keeping).

Additional Duties

• Perform other duties assigned by the line manager for the accomplishment of programme objectives.

Partnership

• In coordination with Partnership Coordinator and respective Concern staff, provision of technical assistance to partners to ensure project implementation is carried out in accordance with programme approaches, international humanitarian standards (e.g. Core Humanitarian Standards, SPHERE), etc.
• Act as Concern’s focal point in order to provide necessary technical and operational support to partners field team
• Coordinate closely with the partnership coordinator, operations, finance and programme teams to ensure effective cooperative and equitable engagement with partners.

• Jointly work with the partners on project implementation reporting (Project Budget versus Actual reports ) to avoid under/over spending and ensure accurate budget forecasting and expense planning;
• Support in enhancing partners visibility in the area of operation through cluster meeting and/or other engagement
  

Gender:

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

• In consultation with local partners, ensure that gender mainstreaming effectively implemented and monitored throughout all projects management process.
• Follow up and support local partners on  quality reporting on gender mainstreaming in all programme reports

Accountability

• In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;

• Work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Safeguarding

• Understands local safeguarding structures and arrangements.
• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.
  

Emergency response

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Person specification:

• Bachelor in Public Health, Health Care (Health officer, Nurse, Nutrition), Project Management, Food Security, Development, Agriculture and related fields. Master’s degree in the above disciplines is a plus. ,
• Minimum of 5 years’ experience with a strong background in implementing INGO programs under emergency and/ development context,
• 3 years of relevant experience plus post graduate degree.
• 1 year supervisory skill
• NGO experience is a plus.

• Experience of managing multi-sectoral teams
• Financial Management skills and some experience in donor compliances
• Flexible, reliable, culturally sensitive
• Proficiency in  Writing and speaking English and local languages ( Somali, )
• Good administrative and people management skills
• Computer Literate
• Self-starter and motivator

• Excellent communication and interpersonal skill
  

Competencies:

Knowledge of participatory approaches

• Able to work in teams/ isolated situation and stressful environments and under pressure meeting deadlines.
• Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report

Analytical skills

• Good analytical, monitoring and evaluation skills
• Strong interpersonal and communication skills
• Computer proficiency

Skills Required

• basic managerial skills.
• Technical and report writing skills
• Computer literate.
• Fluent spoken and written English.
• Good communication and interpersonal skills