USAID Project Management Specialist (Humanitarian Assistance) – USAID Ethiopia Vacancy Announcement

USAID Project Management Specialist (Humanitarian Assistance) – USAID Ethiopia Vacancy Announcement, August 25 2023

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Organization: USAID Ethiopia

Position: USAID Project Management Specialist (Humanitarian Assistance)

Location: Addis Ababa

Employment: Full time

Salary: $19,728 – $35,508 yearly

Deadline: September 4, 2023

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Job Description

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GENERAL INFORMATION

SOLICITATION NO.: 72066323R10016

ISSUANCE DATE: 08/22/2023

CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 09/5/2023, no later than 5:00 p.m (EAT) (close of business).

POINT OF CONTACTS:  John Marten, A/Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

POSITION TITLE:  USAID Project Management Specialist (Humanitarian Assistance)

MARKET VALUE: $19,728 – $35,508 yearly i.e., equivalent to FSN – 10. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value.  Salary will be paid in local currency at the exchange rate in effect when the payroll is processed.

PERIOD OF PERFORMANCE:  Five (5) years. The services provided under this contract are expected to be of a continuing nature through a series of sequential contracts, subject to continued need, satisfactory performance, and the availability of funds. 

The expected period of performance will be from 12/02/2023 – 12/01/2028.

PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa, with possible travel as stated in the Statement of Duties.

ELIGIBLE OFFERORS:  Cooperating Country Nationals (CCNs). “Cooperating country national” means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

SECURITY LEVEL REQUIRED: Facilities access.

STATEMENT OF DUTIES

General Statement of Purpose of the Contract

USAID/Ethiopia’s Office of Humanitarian Assistance (OHA) is responsible for coordinating the USG’s emergency humanitarian response in Ethiopia and supporting Ethiopia’s relief-to-development continuum. In coordination with USAID’s Bureau for Humanitarian Assistance (BHA), OHA provides life-saving humanitarian assistance—including food, water, shelter, emergency healthcare, sanitation and hygiene, and critical nutrition services, and takes a holistic look at humanitarian aid, providing assistance before, during and after a crisis—from readiness and response to relief and recovery. This includes non-emergency programming that is foundational to linking humanitarian assistance to long-term development to ensure USG and GoE development gains are protected.

The Specialist is a key member of the OHA Office, Humanitarian Programs Team. The jobholder reports to the Project Management Specialist (Humanitarian Team Leader) and has no formal supervisory responsibility.

The Jobholder provides technical leadership and strategic direction, activity management, and contributes to reporting for the Office of Humanitarian Assistance. Technical and activity management functions include providing technical and strategic guidance on multi-sectoral humanitarian programs, serving as activity manager for BHA awards, and monitoring BHA activities. The Jobholder represents USAID on technical working groups and contributes to annual reports.

Statement of Duties to be Performed.

Program Support & Activity Management (50%)

  • Lead and/or contribute to the design of humanitarian activities that contribute to improved nutrition, food security, resilience, and livelihoods to reduce suffering and mitigate the impacts of humanitarian need.
  • Serve as Activity Manager for up to seven (7) awards. Contribute to the review of concept notes and development of annual work plans. Review performance reports to ensure implementing partners adhere to GOE and USAID requirements.
  • Develop and execute field monitoring of activities, including development of monitoring checklists, spot reporting, and delivery of field-level feedback to partners and host communities to strengthen activity performance and results achievement.
  • Analyze and inform USAID managers of activity performance, achievement of results, and issues. Support coordination and analysis of monitoring data, evidence and learning related to resilience, food security and other related topics.
  • Participate in, and ensure the effectiveness of, site and other field visits.

Technical Leadership & Strategic Direction (30%)

  • Provide technical support to Mission staff, USAID/Washington managers, and implementing partners on issues pertaining to humanitarian assistance, including food security, food assistance, social protection, resilience, livelihoods, market system development, and/or emergency assistance.
  • Provide field-level project monitoring, quality assurance, and technical direction to measure the performance, quality, and effectiveness of Bureau of Humanitarian Assistance (BHA), USG’s Title II and Development Assistance resources in accordance with Mission reporting guidelines.
  • Provide technical leadership through established donor working groups, the cluster system, and/or government-led technical committees to support the effective implementation of USAID, other donor, and Government of Ethiopia programs. This may include representation on technical committees and working groups, including on areas such as: nutrition, protection, agriculture, food security, WASH, PSNP, climate change, and humanitarian assistance.
  • Through field travel, literature review, research and regular communications with local and international stakeholders, keep abreast of emerging developments in humanitarian and development approaches; advise on how these policies and strategies can most effectively be incorporated to enhance Mission approaches.
  • Identify and arrange for procurement of short-term technical assistance and ensure that the objectives are consistent with and support the Mission’s development portfolio.
  • Organize site visits and prepare orientation materials for delegations from USAID, the State Department, and other agencies.
  • Identify potential external partners and develop relationships with private sector, non-governmental and other non-traditional development organizations through formal and informal outreach to build/maintain key relationships with senior officials and executives from potential external partners.

Representation and Reporting (20%)

  • Contribute to key annual and mid-term planning and reporting documents including the Congressional Budget Justifications, Technical Notifications, Quarterly, Semi-Annual and Annual Progress Reports, among others.
  • Prepare reports and responses to a wide range of requirements including responding to requests for information from the Mission Director, the Embassy, USAID/Washington and Congress.
  • Represent USAID as needed at designated national, regional and international meetings.
  • Prepare briefing papers, presentations and assist with site preparations for visits by delegations from USAID Headquarters (HQ), Department of State, other agencies and Congress.
  • In rare instances and when requested in connection with a declared emergency, provide short-term TDY assistance to a Disaster Assistance Response Team (DART) in another country or to a Response Management Team (RMT) in Washington, approved by the mission director.

The contractor is eligible for travel to the U.S., or to other locations abroad, for training, for temporary duty, or to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

Supervisory Relationship:  The Specialist will report to the Project Management Specialist (Humanitarian Team Leader) in the Office of Humanitarian Assistance Most assignments are self-generated and occur in the normal course of work and the jobholder exercises independence in most phases of his/her job responsibilities but determines those situations that must be coordinated with the supervisor or other team members. Completed work is accepted as technically correct and the overall work is reviewed in terms of results achieved.

Supervisory Controls:  The Specialist will not have formal supervisory responsibility.

PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

V.    LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Candidates will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

  • Medical History and Examination Form (Department of State Forms)
  • Questionnaire for Non-Sensitive Positions (SF-85)
  • Fingerprint Card (FD-258)

BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Group life insurance, medical coverage, annual leave and sick leave.

ALLOWANCES (as applicable):

Meal allowance and miscellaneous benefit allowance.

TAXES

Cooperating Country Nationals are expected to comply with all relevant Ethiopian laws and regulations.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

  • USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:
  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
  •  Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.  Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001

Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1

LOT

$ _TBD__

at Award after negotiations with Contractor_

  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
  • Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

PSC Ombudsman

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Ethiopia also strives to achieve equal employment opportunity in all personnel operations. 

The EEO complaint procedure is available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

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Job Requirements

 

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a.     Education: Minimum of bachelor’s degree in business administration, International Affairs, Social Science, Health, Agriculture, or Humanitarian Assistance

b.    Prior Work Experience: A minimum of five years of progressively responsible experience in humanitarian assistance, international development, emergency response, health, resilience, and/or disaster risk reduction, collaborating with and/or working for a large governmental organization, donor organizations, the host country government, or other related organizations.

c.     Language:  Excellent written and spoken English and Amharic (Level 4).

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with candidates in accordance with FAR 52.215-1.  The CO reserves the right at any point in the evaluation process to establish a competitive range of candidates with whom negotiations will be conducted pursuant to FAR 15.306(c).  In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of candidates in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.  The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Rating factors are used to determine the competitive ranking of qualified candidates in comparison to other candidates. Candidates must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

EVALUATION FACTORS

EDUCATION (5 points):  Points will be given for (1) education above the minimum level and/or (2) specialized education pertinent to the position. and/or (3) specialized training pertinent to the position.

WORK EXPERIENCE (35 points): Points will be given for (1) experience above the minimum levels required, (2) specialized experience pertinent to the position, (3) experience in pertinent development assistance activities, (4) experience in development organizations that are large and/or international.

KNOWLEDGE (35 points): Demonstrated knowledge and understanding of Humanitarian Assistance and/or Resilience approaches and interventions and poverty and vulnerability situations in Ethiopia. Demonstrated knowledge of the overall humanitarian context and its current priorities as well as the key aspects of US Government foreign assistance to the country. Demonstrated knowledge of USG strategic direction, its chief accomplishments and its challenges.

SKILLS AND ABILITIES (25 points): Demonstrated technical and analytical skills in Humanitarian Assistance and/or Resilience approaches. Demonstrated skills in communication, advocacy, and networking. S/he must have strong conceptual and analytical skills to be able to quickly grasp and translate new concepts into operational plans and results. Demonstrated ability to exercise flexibility to be able to accept and react to evolving planning and implementation contexts. Demonstrated computer skills including skills with Microsoft Office, web-based databases, and electronic filing. Demonstrated judgment in his/her roles. Demonstrated skills in initiative and offers leadership in reviewing the progress of programs and projects under his/her responsibility, including performance reports, pipeline management, program implementation review. Demonstrated timely decision-making ability and extensive judgment in planning and carrying out tasks, using diplomacy and tact.

INTERVIEW PERFORMANCE (100 points)

BASIS OF RATING: Candidates who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.

Candidates should address these factors in the offer package, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to the factors. Failure to address the Evaluation and Selection Factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The highest-ranking applicants may be selected for an interview and writing test. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion.

Final TEC recommendations for the candidates will be based on the initial evaluation of the applications, interview performance, and written test. USAID/Ethiopia will not pay for any expenses associated with interviews.

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned). Reference checks will be conducted only for the first-ranked candidate.  Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the candidate’s cover letter, and USAID will not contact those references without contacting the candidate.

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How to Apply

SUBMITTING AN OFFER

Eligible Offerors are required to complete and submit:

  1. The offer form DS-174 (Application for U.S. Federal employment) which can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.
  2. A resume in English
  3. Letter of application (cover letter) that describes your experience with the evaluation criteria (Section III: Evaluation and Selection Factors), and
  4. Contact information for a minimum of three and a maximum of five references, including at least two references with direct knowledge of the offeror’s past performance.

Further Guidance:

To ensure consideration of offers for the intended position, offerors must prominently reference the Solicitation Number in the offer submission.

Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say– solicitation 72066323R10016, USAID Project Management Specialist (Humanitarian Assistance). Be sure to include your name and the solicitation number at the top of each page.

Please do not submit more than one application; and

The application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time, or EAT).  Late and incomplete applications will not be considered.

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